Closet invoice template

By the ClosetCRM team · November 2026

A closet job has two invoices: a deposit invoice when the client approves, and a final invoice on install day that shows the deposit already paid. Both should point back to the approved quote and both should be payable in one tap. Copy the pair below.

Deposit invoice and final invoice

[YOUR COMPANY NAME]
[Address] · [Phone] · [Email] · [Tax ID, if required]

DEPOSIT INVOICE #[number]-D                  Date: [date]
Bill to: [Client name]                       Due: on receipt
Job address: [Street, city]
For: Quote #[number], approved [date]

Custom closet system, per approved quote ............ $[job total]
Deposit due now (50%) ............................... $[amount]

Pay online: [payment link]
Or by check payable to [Company name].
Your materials are ordered when this deposit is received.

------------------------------------------------------------

FINAL INVOICE #[number]-F                    Date: [install date]
Bill to: [Client name]                       Due: today
Job address: [Street, city]

Custom closet system, per approved quote ............ $[job total]
Change order #1: [description] ...................... $[amount]
Total ............................................... $[amount]
Deposit received [date] ............................ -$[amount]
BALANCE DUE ......................................... $[amount]

Pay online: [payment link]
Thank you. Your [length] warranty starts today.

What each invoice must show

The quote it belongs to. One line, “per approved quote #1042”, stops the client asking what they are paying for.
The job total on the deposit invoice. The client should see the whole price and the half they are paying now.
The deposit as a credit on the final invoice. Show it with the date it was received, so the balance is obviously right.
Change orders as their own lines. Anything added after approval should be visible, not folded into the total.
A way to pay right there. A link beats a mailing address.

How fast closet clients pay

77%Of deposits paid within a day of the invoice

About 2 daysTypical time to pay a final invoice

36% / 33% / 22%Bank transfer / card / check, by dollars

Closet clients pay quickly when it is easy. The slow payers are almost always invoices that went out late, or that could only be paid by check. If your final invoices take more than a week to be paid, look at when they are sent before you look at the clients.

When to send each one

Deposit invoice: the moment the quote is approved. Not that evening, not Monday.
Final invoice: on install day, after the walkthrough, before the crew leaves.
A reminder: three days after a final invoice, if it is unpaid. Most are not late on purpose.

Sales tax

Whether installed closets are taxed as goods, as an improvement to the home, or partly each depends on your state or province. Ask your accountant once, set the rule, and show tax as its own line.

Figures are combined across closet companies using ClosetCRM: 7,026 approved quotes and their invoices in the 12 months to November 2026. No single company’s numbers are shown.

Doing this in ClosetCRM

Both invoices come from the approved quote, so nothing is retyped. The deposit invoice is created when the client approves. The final invoice shows the deposit as paid and works out the balance.

Clients pay by card or bank transfer from the invoice link. Payments are recorded against the job automatically, and checks can be logged by hand so the job still shows as paid.

Ask the AI assistant who owes you money.

Ask the assistant“List unpaid invoices more than 7 days old, oldest first, with the client’s phone number.”

Try it free for 14 days

FAQs

What is the difference between a closet quote and an invoice?

A quote is the offer and the price. An invoice is the request for payment against a quote the client has approved. A closet job usually has one quote and two invoices.

Should the deposit invoice show the full job price?

Yes. Show the job total and the deposit due now, so the client sees both and the balance is no surprise later.

How long should clients have to pay the final invoice?

Make it due on install day. Across closet companies on ClosetCRM, the typical final invoice is paid about two days after it is sent.

Can I add a fee for credit card payments?

In many places you can add a fee to credit cards, with limits and disclosure rules that vary. Check your state’s rules and show the fee before the client pays.